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In this section:

    How long does copyediting take?

    A few days or a few weeks, depending on the editor's workload, rarely longer.

    When the manuscript comes back from the editor, the Editorial Manager will add it to the Production page and notify you.

    Where can I find my copyedited manuscript?

    Click on the double arrows in the Copyediting stage in the Production workflow, and click on the document name to download the document. The file will download to your Downloads folder.

    Note, if you are using Safari on a Mac, clicking on the file name often brings up an empty tab. Don't worry about this. The file still should have downloaded to your Downloads folder. You can also see your recent downloads by clicking on the circle with the down arrow in the top right corner of Safari.

    What will my copyedited manuscript look like?

    • A Word document, NOT a hard copy.
    • It is not a "designed" document. it will have been further formatted by the copyeditor to make it easy for the designer to work with.

    Your copyeditor will use Track Changes

    • Your copyeditors will edit the manuscript with the Track Changes facility switched on.
    • This means Word marks up any changes that anyone makes to the document. You have the choice as to whether to accept the changes or not.
    • The tracked-changes markers are for your benefit, so you can see what has been altered.

    Do I have to accept every change the copyeditor makes?

    • You don't have to accept all the changes made by the copyeditor, but it's recommended that you do.
    • It's best to cycle through each of the copyeditor's changes first, one by one, accepting (or rejecting) each accordingly.
    • Then, if you wish to make any changes yourself, do so with the Tracked Changes feature still on.
    • If you wish to reply to any of the copyeditor's comments, feel free to do so by replying directly to the copyeditor's comment (another comment bubble will open for you, in which you can leave your response).
    • After you upload your final-copyedited manuscript, the Editorial Manager will provide a final review before sending it to the typesetters for proofing. If needed, the Editororial Manager may respond to your notes directly or connect with the copyeditor.

    How to use Track Changes

    • In the Review tab, in the Tracking section, choose Track Changes.
    • On the Review tab, in the Tracking section, in the Simple Markup list, choose a view option:
      • Simple Markup is the default option, and indicates where changes are with a red line in the margin.
      • No Markup hides markup to show what the incorporated changes will look like.
      • All Markup shows all edits marked up with different colors of text and strikethrough.
      • Original shows the document in its original form.

    Word displays Track Changes in a similar way on Mac and Windows except Mac displays deletions more prominently in the All Markup view.

    The Reviewing Pane

    Word offers a Reviewing Pane, where you can see every change listed.

    • On Windows, you can access the Reviewing Pane from the Review Tab in the Tracking section
    • On a Mac, the Reviewing Pane is part of the Navigation Pane, which you can access from the View tab.

    Cycle through your tracked changes

    Cycle through each individual change by using the Accept or Reject buttons on the review tab in the Ribbon.

    If you would like more information on Track Changes or are using an older version of Word, follow this link for Microsoft's guide to Track Changes.

    Will my copyeditor check for libel?

    On sensitive imprints the copyeditor will flag up potentially libelous material. But if you're unsure, don't include it, simple as that.

    For advice on libel issues, and how to address them, read Copyright Questions.

    Make sure you check for unfamiliar words and potential copyright issues

    • Check the spelling of words that someone unfamiliar with the subject (like the copyeditor) may not be aware of, like proper names and specialist subject information.
    • Read through Copyright Questions and make sure that any quotes you have used (from books or songs or poems etc.) are permissible.

    Have you remembered to add endorsements?

    • Add your endorsements to the front of your manuscript if you haven't already. They will be included in the preliminary pages of your book.
    • Hopefully your endorsements are already there. Ideally, we want any final endorsements now.
    • Technically, your last chance to add endorsements is when the designer finalizes the proofs after proofreading (2-3 months after you uploaded your manuscript).
    • Make sure you read our chapter on Endorsements.

    I've gone through the manuscript. How do I return it?

    • Rename your manuscript file with the new date, e.g. 21.09.2014 (English date-sequence please).
    • Re-upload it to your Production page under Final Copyedit
    • By authors read the two green sentences – I have reviewed the manuscript and noted any new feedback within the document AND I understand that no further alterations are allowed after I approve this submission – and tick both boxes to show you agree.
    • Click on the Approve/Confirm button to notify the editor.
    • Add any comments to the Notes for this workflow stage box.

    If you have not already done so, all changes will be accepted and the correction facility turned off. (Leaving it on, or leaving changes unaccepted affects the flow of the document into the design software at the next stage.)

    This is your last chance to change the manuscript!

    If you wish to make further changes, through the Author Forum, Editorial & Production section, there will be a minimum £100/$150 charge (see Corrections for more details).

    What happens next?

    We send your manuscript to the designer who creates the proofs

    The proofs are sent to in-house editors for proofreading. They check for design errors/typos etc. but carry out no textual rewriting or enhancement. Also, please be aware that there is no author involvement at the proof stage. If you upload amended proofs the designer will ignore them, as he is commissioned solely to work on proofs sent in by our editors.

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