Privacy Policy

Your privacy is important to us. This privacy policy explains how we, Collective Ink, use the personal information we collect about you when you use this website and publish a book with us.

What information do we collect about you?

Collective Ink collects personal information when you submit a manuscript and contact us via our site.

When you publish a book with us we retain all the information used related to the publication of that book - correspondance, draft files, edited files, marketing records, marketing materials etc.

We also collect information when you sign up for our mailing list. Website usage information is collected using cookies. If you contact us, we may keep a record of that correspondence. If you send us personal information which identifies you via email, we may keep your email and email address.

How do we use the information we collect?


We will use your data to fulfil contracts entered into between you and us .


Cookies are used on this site to to track the numbers of visitors to our site but do not collect any personal information or store IP addresses locally on our site. As an Amazon Associate we earn from qualifying purchases, as we also do from Barnes & Noble, Hive and Indiebound in the "Buy Paperback" or "Buy e-book" links on a book's page.

Mailing lists

We will use the information collected to send you marketing emails which consist of: information about our products, blogs, podcasts, video and social media we share, and any offers or events we may be running.

You have the right at any to stop us contacting you for marketing purposes. If you no longer wish to be contacted for marketing purposes, click unsubscribe at the bottom of any marketing email we send or contact us via our site.


Cookies are text files placed on your computer to collect standard internet log information and visitor behaviour. For further information visit or

We do not share your data

We do not share, outsource, or offshore your information to anyone outside our company and only use it to contact you. We respect your privacy and will not sell or pass your information to anyone unless required by law.

Where do we store your data?

On our website

Any information you submit via our website will be stored on our site and protected behind our hosting provider’s firewall. As with any such host’s website there is no absolute guarantee of security. If you feel this not sufficient then please do not provide any personal information or let us know and we will dispose of the information, securely of course.

We use ModX as our website back end. Your data is protected in line with the ModX Privacy Policy.

On Mailchimp

Mailchimp is a very popular service used for creating and sending marketing emails.

Your data is protected in line with the Mailchimp Privacy Policy.

Your data rights

You have the right to ensure:

  • we process your data fairly and lawfully within the consent you have provided us.
  • your data is accurate.
  • the data we store is not excessive.
  • data is secure.

You can:

  • have your data updated and amended if it is incorrect, out of date or incomplete.
  • restrict the level of processing or automated processing.
  • know how long we keep your data.
  • ask us to erase your data at any point and be forgotten.
  • ask us to provide details of your personal data we hold.

To do any of this contact us via our website. If you email us we may need to verify your identity before we can speak to you about the data or act on your instructions.

How long do we keep your data?

Books we publish

If you publish a book with us we retain all the information used related to the publication of that book - correspondance, draft files, edited files, marketing records, marketing materials for our internal records.

If you submit a manuscript to us and we decline we will delete your data after X days.

Marketing Emails

We may occasionally remove data from our mailing list, if there has been a significant period of inactivity (ie no email opened for 1-2 years). If we do this then we will email you to let you know we are considering doing it, and you have the right to continue receiving mailings, or to allow us to go ahead.

Changes to our privacy policy

We regularly review our privacy policy and any updates will be on this web page. This policy was last updated in October 2018.

How to contact us

If you have any issues with our privacy policy, if you think your data has been used unfairly, or if you have any query at vall regarding our data usage then please contact us via our site.